One Property Manager. Twice the Portfolio.
Tenant communications, maintenance coordination, lease processing, and arrears follow-up — automated for property managers and landlords who need to scale without adding headcount.
40%
Of a property manager's day spent on repetitive communications
100+
Units the average PM manages — mostly via manual processes
3x
More portfolio capacity with automated tenant communications
The Problem
Property management scales badly — every new unit adds more admin
Adding 20 units shouldn't mean 20 more maintenance calls to coordinate, 20 more rent reminders to send, and 20 more lease renewals to chase. But for most property managers, that's exactly what it means. The administrative load grows in a straight line with the portfolio.
Maintenance requests arrive by phone, email, and text — then have to be manually logged and routed
Rent arrears follow-up is inconsistent — reminder emails sent when someone remembers to send them
Lease renewal outreach starts too late because no one is tracking expiry dates centrally
New tenant onboarding involves the same manual checklist every single time
Inspection reports and compliance documents are filed by hand across multiple properties
How Property Management businesses use AI automation
How do property management companies use AI automation?
Most property managers start with maintenance request routing or rent arrears follow-up — the two highest-frequency manual tasks — then add tenant onboarding and lease processing.
Maintenance Request Handling
Zero manual routing of maintenance requestsTenant maintenance requests received from any channel, categorised by urgency, assigned to the right contractor, and tracked through to completion — automatically.
See the serviceRent Arrears Follow-Up
Arrears collection 40% fasterAutomated reminder sequence triggered on the day rent is due — day 1, day 3, day 7, with escalation rules. Consistent every time, for every tenant, without manual sending.
See the serviceTenant Onboarding
Onboarding admin from 3 hours to 20 minutesNew tenant welcome sequence, document collection, key handover checklist, and move-in inspection triggered automatically from lease signing. Same process every time.
See the serviceLease & Document Processing
Document filing time cut by 80%Lease agreements, inspection reports, compliance certificates, and contractor invoices received, key data extracted, and filed to the correct property record automatically.
See the serviceInbound Tenant & Landlord Calls
60-70% of calls handled without staffRoutine inbound calls — maintenance status, payment queries, inspection dates — handled by voice AI 24/7. Urgent issues routed to staff immediately with full context.
See the serviceLease Renewal Outreach
Zero leases expire without a renewal attemptUpcoming lease expirations flagged 90 days out. Renewal offers sent automatically on schedule, followed up if no response. No lease expires without outreach.
See the serviceFit check
This is built for you if…
This fits property managers and agencies handling 50+ units at capacity, and self-managing landlords with 10+ properties and no office staff to absorb the admin load.
Property managers handling 50+ units who are at capacity
Real estate agencies with a property management division scaling their portfolio
Landlords self-managing 10+ properties without office staff
Property management companies losing PMs to burnout and admin overload
Operations managers whose team spends more time on communications than strategy
Start your property management automation
Start with the Audit. Not a Sales Call.
30 minutes. We map the workflows eating your team's time, rank your top automations by ROI, and tell you honestly what's not worth touching yet. You get a written summary. No slide deck. No pitch.