Workflow automation searches rising · Average PM manages 100+ units manually

    One Property Manager. Twice the Portfolio.

    Tenant communications, maintenance coordination, lease processing, and arrears follow-up — automated for property managers and landlords who need to scale without adding headcount.

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    40%

    Of a property manager's day spent on repetitive communications

    100+

    Units the average PM manages — mostly via manual processes

    3x

    More portfolio capacity with automated tenant communications

    The Problem

    Property management scales badly — every new unit adds more admin

    Adding 20 units shouldn't mean 20 more maintenance calls to coordinate, 20 more rent reminders to send, and 20 more lease renewals to chase. But for most property managers, that's exactly what it means. The administrative load grows in a straight line with the portfolio.

    Maintenance requests arrive by phone, email, and text — then have to be manually logged and routed

    Rent arrears follow-up is inconsistent — reminder emails sent when someone remembers to send them

    Lease renewal outreach starts too late because no one is tracking expiry dates centrally

    New tenant onboarding involves the same manual checklist every single time

    Inspection reports and compliance documents are filed by hand across multiple properties

    Automation use cases

    What gets automated in property management operations

    Zero manual routing of maintenance requests

    Maintenance Request Handling

    Tenant maintenance requests received from any channel, categorised by urgency, assigned to the right contractor, and tracked through to completion — automatically.

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    Arrears collection 40% faster

    Rent Arrears Follow-Up

    Automated reminder sequence triggered on the day rent is due — day 1, day 3, day 7, with escalation rules. Consistent every time, for every tenant, without manual sending.

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    Onboarding admin from 3 hours to 20 minutes

    Tenant Onboarding

    New tenant welcome sequence, document collection, key handover checklist, and move-in inspection triggered automatically from lease signing. Same process every time.

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    Document filing time cut by 80%

    Lease & Document Processing

    Lease agreements, inspection reports, compliance certificates, and contractor invoices received, key data extracted, and filed to the correct property record automatically.

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    60-70% of calls handled without staff

    Inbound Tenant & Landlord Calls

    Routine inbound calls — maintenance status, payment queries, inspection dates — handled by voice AI 24/7. Urgent issues routed to staff immediately with full context.

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    Zero leases expire without a renewal attempt

    Lease Renewal Outreach

    Upcoming lease expirations flagged 90 days out. Renewal offers sent automatically on schedule, followed up if no response. No lease expires without outreach.

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    Fit check

    Who this is for

    Our property management automation work delivers the most value when:

    Property managers handling 50+ units who are at capacity

    Real estate agencies with a property management division scaling their portfolio

    Landlords self-managing 10+ properties without office staff

    Property management companies losing PMs to burnout and admin overload

    Operations managers whose team spends more time on communications than strategy

    FAQ

    Common Questions

    Start your property management automation

    Ready to get started?

    Book a 30-minute call. We'll confirm fit, scope the first automation, and give you a realistic timeline.

    Fixed price. Built on your existing property management platform. Every automation you own permanently.

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